Billing and collections
Versioned service charges, approved invoice runs, payments applied to the oldest bills, receipts only after confirmation, instalment plans and aged debt.
Estate management for Nigerian communities
Run your estate on the record.
MyTribeERP gives residents' associations and estate managers one place for service charges, payments, visitors at the gate, approvals, meetings and votes. Every naira and every decision can be traced to who did it and when.
Web, iPhone and Android. Built for estates of 100 to 500 homes, and for companies that manage several.
Palm Grove EstateRCT-000214
PropertyPlot T-01, Palm Close
Service charge, Q4 2026₦150,000.00
Security levy₦7,000.00
Paid by bank transfer31 Oct 2026
Total₦157,000.00
Confirmed by the bank
Visitor passMain Gate
Gate code, shown once
7KQ2M-9XD4T
Today, 14:00 to 18:00 · Host: Plot T-01Residents' associations
EXCO runs dues, approvals, meetings and handovers with a clear record for every member.
Estate management companies
One account for several estates, with each estate's money, records and access kept apart.
Estate offices and finance
Billing, bank reconciliation, spending and month-end close, with a second person on every money decision.
Residents and guards
Residents pay and let visitors in from their phone. Guards check visitors in, even offline.
The product
Everything the estate office does, in one system
Sixteen working areas that share one register of properties and residents, one ledger and one audit trail.
Online payments and the bank
Paystack, Flutterwave, Remita or Interswitch per estate, settling into your own account. Bank statements imported, matched and reconciled.
Expenses and procurement
Spending approved by amount, quotations and awards, purchase orders, goods received, vendor bills matched three ways, contracts and vendor payments with withholding tax.
Accounting and year-end
Double-entry ledger, month-end close, accruals, fixed assets and depreciation, statements and an export for your accountant.
Governance and voting
Meeting notices and quorum, minutes, resolutions and action items, secret or open online ballots, and EXCO handover checklists.
Visitors and security
One-time gate codes, regular passes for domestic staff, walk-ins approved by the host, incidents, and a gate app that works offline.
Assets and facilities
Asset register and maintenance schedules, hall and court bookings with fees and deposits, and damage claims with photos.
Notices and requests
Announcements by app, SMS and email, your own message wording, a document library, and repair requests followed until the resident confirms the fix.
Properties and residents
Plots, units, blocks and common property, with full ownership and occupancy history, spreadsheet import and resident verification levels.
Several estates, one account
Management companies run many estates from one account, with staff roles per estate, invitations, and access that ends when an appointment does.
Managing agents
Let an agent run day-to-day work within limits your EXCO confirms, reviewed every night and withdrawn in one step.
Reports, audit and data
Aged debt, spend and finance reports, a tamper-proof audit trail, read-only auditor access, approved exports and account deletion requests.
Utilities and metering
Water and power meters, readings, tariffs and usage-based bills, with corrections that keep their history.
Resident surveys
Ask residents a question or run a short survey, and see the results for your estate.
Dashboards for every role
At-a-glance views for EXCO, finance and the estate office: collections, arrears, spending and open work.
EXCO elections
Nominations, candidates and election voting for a new EXCO, for associations that choose to elect online.
How it keeps the record straight
Four rules built into every screen
Estates run on trust between neighbours. The system enforces these rules itself, so they never depend on good intentions.
01
Nothing is quietly changed
A posted bill, payment or journal is never edited. Mistakes are corrected by reversal, so the history always shows what happened.
02
Two people on every money decision
Whoever prepares a bill run, payment, purchase or journal can never be the one who approves it.
03
Your money stays yours
MyTribeERP records payments and never holds funds. Online payments settle straight into the association's own bank account.
04
Each estate kept separate
Access follows each person's membership, so one estate's residents, money and records are never visible to another.
For residents and guards
An app in every resident's pocket, and one at the gate
- Pay and keep receipts. Bills, statements and secure online payment, with receipts issued once the estate confirms.
- Let visitors in. Share a one-time gate code, set passes for domestic staff, and answer walk-ins from anywhere.
- Report, book and vote. Repair requests, facility bookings, meeting notices and secret ballots.
- A gate app built for shifts. Guards check codes and walk-ins offline, behind a gate PIN, and the phone is cleared at the end of each shift.
iPhoneAndroidInstallable web app
Getting started
From sign-up to first bills
We set up your account with you, then your estate office takes it from there.
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Set up the account
We create your customer account and first estate, and invite your administrator.
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Load the register
Import your properties from a spreadsheet, then record owners and occupants.
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Set charges and rules
Agree service charges, approval limits, booking rules and officers. Each rule keeps its history.
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Invite residents
Residents join from their invitation, install the app and see their bills.
Security and privacy
Built to be trusted with people's homes and money
Two-step sign-in
Password plus an authenticator app or passkey for staff. Sensitive actions ask you to confirm it is you again.
A full audit trail
Approvals, postings, access changes and exports are recorded, and nobody can edit the trail.
Support only with your say-so
Our staff see estate data only through a time-limited session your administrators approve, and can never approve anything or export data.
Exports need two people
A full data export needs a second administrator's approval, and only the person who asked can download it.
Residents control their data
Residents can ask for their account to be deleted. Their details are removed while financial and voting records stay intact.
Secret ballots stay secret
In a secret ballot, nobody, including estate officers and our staff, can see how anyone voted.
Questions
What estates usually ask us
Does MyTribeERP hold our association's money?
No. Residents pay into your association's own bank account, either directly or through the payment provider you set up for your estate. MyTribeERP records payments and reconciles them; it never holds funds.
Can one company manage several estates?
Yes. One customer account can run several estates. Each estate's residents, money, records and staff access stay separate, and staff switch between the estates they work in.
Does the system decide whether a levy or vote is valid?
No. MyTribeERP records your meetings, notices, quorum, votes and resolutions exactly as they happen. Whether a decision is valid under your constitution is for the association to determine.
What happens at the gate when the internet is down?
The gate app keeps a sealed list for the shift, so guards can still check codes and record approved walk-ins. Records sync when the connection returns, and supervisors review anything flagged.
Which payment providers can we use?
Each estate can set up Paystack, Flutterwave, Remita or Interswitch. A provider starts in test mode and goes live after a successful test payment and approval. Cash, POS and bank transfers are recorded by the office.
Can we bring our existing records?
Yes. Properties are imported from a spreadsheet template with a preview before anything is saved, and we help you load residents and opening balances during setup.
How is it priced?
Plans depend on the number of estates and homes. Book a demo and we will send a quote for your estate.
Book a demo
See MyTribeERP with your own estate in mind
Tell us about your estate and what you need. We will confirm a demo time by email and walk your EXCO or office through the parts that matter to you.
Or email us
hello@mytribeerp.com